Working with Newcastle

Procurement Service's role is to enable the University to obtain value for money for the works, goods and services the University requires.

We aim to be seen as a centre of excellence in the University in all matters of purchasing and supply.

Newcastle University has a Procurement Services team responsible for developing the University's procurement strategy, policy, good practice and procedures to secure best value for money procurement.

For specialist services and works, the Procurement Services team works with individual faculties, institutes, schools, and services that have more knowledge of the technical requirements.

Purchasing process

This route should be followed for the purchase of goods/services where a contract of framework agreement exists:

Aggregate value of purchase order (ex VAT)	Quotes required
<£1,000	No quote is required
£1,000 - £25,000	A single quote is required
£25,000 to £50,000	Quotes from all appropriate suppliers should be obtained
£50,000 to £177,897.50	A tender or quotation exercise involving Procurement Services must be followed
> £177,897.50	A tender or quotation exercise involving Procurement Services in compliance with the Public Contracts Regulations must be followed

This route should be followed for the purchase of works where a contract of framework agreement exists:

Aggregate value of purchase order (ex VAT)	Quotes required
<£1,000	No quote is required
£1,000 - £25,000	A single quote is required
£25,000 to £250,000	Quotes from all appropriate contracted suppliers should be obtained
£250,000 to £4,447447.50	A tender or quotation exercise involving Procurement Services must be followed
> £4,447447.50	A tender or quotation exercise involving Procurement Services in compliance with the Public Contracts Regulations must be followed

This route should be followed for the purchase of goods/services where a contract of framework agreement does not exist:

Aggregate value of purchase order (ex VAT)	Quotes required
< £1,000	No quote is required
£1,000 - £2,000	A single quote is required as a minimum;
£2,000 to £10,000	Two quotes must be obtained as a minimum;
£10,000 to £50,000	Three quotes must be obtained as a minimum;
£50,000 to £177,897.50	A tender or quotation exercise involving Procurement Services must be followed
> £177,897.50	A tender exercise involving Procurement Services in compliance with Public Contracts Regulations must be followed

This route should be followed for the purchase of works where a contract of framework agreement does not exist:

Aggregate value of purchase order (ex VAT)	Quotes required
< £1,000	No quote is required
£1,000 - £2,000	A single quote is required as a minimum;
£2,000 to £10,000	Two quotes must be obtained as a minimum;
£10,000 to £250,000	Three quotes must be obtained as a minimum;
£250,000 to £4,447447.50	A tender or quotation exercise involving Procurement Services must be followed
> £4,447447.50	A tender or quotation exercise involving Procurement Services in compliance with Public Contracts Regulations must be followed

You can view the Purchasing Process chart (PDF: 33KB).

Details of how to apply for EU advertised contracts and the tender stage of the University's Procurement Process are available in the Supplier's Guide (PDF: 233KB).